Privacy Policy

Safeguarding your personal data and assets is our highest priority. We are fully committed to protecting them.

Bayfield Valtex collects and stores information essential to your trading activity on our trading platform. How we collect and store this data is set out in the Privacy Policy below.

The following principles underpin our policy:

• To ensure complete transparency about how we collect and store your personal data:

Our aim is to ensure you understand how we collect and process your data, so you can make informed decisions. We follow clear guidelines and procedures for handling information on this official website. This policy sets out the specific methods we use, giving you transparent, concrete details about how your data is used. You are in control.

We’ll always provide timely updates whenever we believe you should be informed. Transparency is central to everything we do.

Our trained team is always on hand to answer any questions you may have about our processes, including our obligations under the laws of United Kingdom. You can contact us at: info@bayfield-valtex.com

• We do not use personal data for any purpose other than as set out in our Privacy Policy.

We may process personal data for purposes that include ensuring the proper operation of Bayfield Valtex services and facilitating connections between trader-members and third-party trading platforms. We may also process data to maintain and improve functions and services on our official website, protect our rights, and comply with regulatory or other legal obligations. Finally, we process data where necessary to deliver administrative and other business functions related to the Services we provide to you, the client.

To provide better services tailored to your preferences and needs, Bayfield Valtex processes personal data.

• To access and use the essential tools that protect your personal data and safeguard your rights:

You can contact us at any time to access all the personal data we hold about you. We can update or delete it where appropriate, and we will support requests to transfer your data to you or to a nominated third party. These services help you exercise your rights to privacy and control.

• Keep your personal data secure:

We use bank‑grade security measures and industry‑leading systems. While no system can offer a 100% guarantee, we are committed to continually enhancing our defences and reinforcing the protections we have in place.

We maintain a detailed, comprehensive privacy policy and the highest level of security systems.

1. The Scope?

This policy outlines our procedures for the collection, processing, and sharing of data relating to natural persons.

Our policy applies to all natural persons who are identifiable or have already been identified. This includes anyone who can be identified, or has been identified, in connection with data entrusted to us or data we can access and/or combine.

The processing of data, as defined in the Privacy Policy, specifically refers to the storage, management, and organisation of that personal data.

We neither collect nor seek to collect any information about individuals under 18. We also do not permit anyone under 18 to use our platform for any purpose. If we identify any user or data relating to a person under 18, we will delete it immediately.

2. What personal data do we retain?

When you register with us, we collect the personal data necessary to enable you to use our services. Where required, we may also request additional information to verify account ownership. To maintain and improve the quality of our services, we collect and analyse data about how you use our platform and the services of our third-party partners.

3. You are under no obligation to share your personal data with the company.

You are not obliged to provide your data; however, if you choose not to, this may limit the services we can offer and may prevent you from accessing or using our platform.

4. What personal data do we collect? When you visit our website, we may collect the following personal data:

We do not collect information that personally identifies you. We do, however, collect details such as your account activity, your IP address, and the date and time you access our services. For maintenance, security, and support, we retain system crash reports, browser details, and the type of device used to access your account. We also record the language used by your account.

Regarding personal data, we only collect and retain the information you explicitly consent to provide to us when you connect, via our service, with a third party trading platform.

The personal data you have provided to third-party platforms may include your full name, address, telephone number and email address.

5. Why does the company need my personal data, and is it legal for them to collect it?

The company collects, stores and processes your personal information solely for the purposes set out in the Policy. All such activities comply with the relevant laws in United Kingdom.

The company will not handle, process or transfer your data except in accordance with applicable laws in United Kingdom. The legal bases for doing so are:

• By submitting your details to the company, you consent to the storage and processing of your personal data. You also authorise us to transfer your data to the appropriate third-party trading platform where necessary. Your consent covers the processing of your personal data for one or more purposes.
• To improve its services, establish or defend legal claims, and pursue legitimate interests, among other purposes, the company may need to store and process your personal data.
• Data processing is necessary to comply with legal obligations.

For more information about the data processing the company is required to undertake, please contact us by email.

Below is a list of the specific purposes for which we may process your personal data, together with the relevant legal bases.

6. Disclosure of Personal Data to Third Parties

To store and process IP addresses, conduct user surveys and analytics, and provide other related services, the company may share anonymised personal data with third-party service providers.

At your request, we may share certain personal data you provide with third-party services. In such cases, your data will be processed in accordance with that company’s privacy policy. This may include multiple digital trading platforms.

To better serve our clients and improve our overall services, the company may share personal information with its affiliates and partner organisations.

Where required by law, or to safeguard the company’s rights and assets and those of its third-party partners, we may disclose data to the relevant legal or regulatory authorities.

In connection with a significant corporate transaction, such as the sale of the company or seeking investment or a loan, we may share relevant data in a lawful and appropriate manner. This also applies in the event of any merger, restructuring, consolidation, or insolvency, in accordance with applicable law.

7. Use of Cookies and Third-Party Services

For site analytics and to support our advertising partnerships, this official website may use cookies and similar technologies, in accordance with applicable law and standard practice.

Cookies are small data files stored on your device when you visit our official website. We use them to collect information about your browsing behaviour and preferences, helping us personalise and enhance your experience. Cookies enable us to remember your settings and tailor our services accordingly. They are also used for site analytics and to compile statistics for strategic planning.

We use two main types of cookies on the site. Session cookies are stored only for the duration of your visit and are deleted when you close your browser. Persistent cookies remain in your browser after your session ends; they help the site recognise you when you return and make it easier to use the site.

Types of cookies:

Cookies may be used where necessary, in accordance with their intended purpose:

Cookies are blocked or have been deleted

To delete cookies or block them from being set, adjust your browser settings. Follow the links below for step-by-step instructions for the most popular browsers.

• firefox
• Microsoft Edge
• Google Chrome
• safari

Blocking cookies will prevent some website functions and features from working as intended.

ONLINE TRACKING NOTICE

Your personal data will be retained for as long as necessary to perform the operations described elsewhere in this policy. It may be kept for longer where required by local laws, regulations, or company policies.

At your request and discretion, we will share your personal data with third‑party trading platforms for 12 months. When that period expires, and with your consent, we may continue sharing it for a further 12 months.

As part of our operations, we routinely review all personal data to determine whether it is still required.

9. Transfers of personal data to third countries or international organisations

Where necessary to deliver our services and/or for security reasons, we may transfer personal data to third countries (i.e. countries outside your own) and to international organisations, using comprehensive security protocols. We apply the highest standards of data security to protect your information and ensure you can access appropriate legal remedies and rights in all cases.

Across the EEA (European Economic Area), all residents are protected by data protection laws and safeguards.

• All data transfers take place under EU legal jurisdiction and competence, in accordance with the requirements set out in Article 45(3) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the “GDPR”).
• Any transfer of data between public bodies or authorities is carried out in accordance with Article 46(2). This is governed by a legally binding and enforceable agreement.
• Data transfers are carried out in accordance with the European Commission’s Standard Contractual Clauses under Article 46(2)(c) of the GDPR. You can read the Clauses on the European Commission’s official website at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.

For further details on the specific security measures the company uses to protect your personal data during transfers to third countries, please email info@wealthwaydigital.uk

10. Protection of Personal Data

Personal data is protected using high-level technical and organisational measures, in line with industry best practice. These measures help prevent unauthorised or accidental destruction, loss, or alteration of that data.

While we apply the highest level of care and follow gold-standard procedures for data protection in line with the law, it is not possible to guarantee in all circumstances that your personal data will be entirely free from error. For this reason, we cannot be held liable if personal data is disclosed or suffers incidental, intangible, or consequential damage. This includes situations beyond our control, such as disclosure arising from transmission errors, unauthorised third-party access, or similar causes.

If we receive a legally binding request from regulators or legal authorities, we may be required to disclose your personal data to them. Once disclosed under a legal obligation, we do not control how those authorities handle, store, or protect your data.

Any information sent over the internet, including personal data, involves a risk of interception and cannot be guaranteed to be completely secure. The Company cannot guarantee the security of any data transmitted online.

11. Hyperlinks to third-party websites

This website may contain links to third-party applications and websites. Please note that these are not affiliates, are not part of our official website, and are not controlled by the company, nor does our privacy policy apply to them. These third parties have their own procedures and priorities for collecting and processing personal data, and we are not responsible for their activities. Please use your own discretion.

Before sharing any personal information, always read the privacy policy of the company or service on its official website. Ensure its data collection, use and processing policies align with your preferences and priorities. Any information you choose to share should be provided directly to the service provider.

12. Policy Amendments

We may update or amend this policy at any time. We will notify you of any changes via our official website and other appropriate channels. The updated privacy policy will be published on the website and will take effect immediately upon publication, unless stated otherwise.

13. Your rights regarding your personal data

You retain full control and the final say over how your personal data is used, including verifying its accuracy, correcting any errors, and choosing to delete it or restrict the scope and nature of our processing.

This page contains information relevant to residents of the EEA:

Your personal data is protected by the rights described herein. By emailing the address below, you may exercise these rights immediately.

Accessing Your Rights

If the personal data you have provided to us is accurate, you may access it at any time. Any personal data we process is available to us and therefore verifiable.

You may request access to your personal data at any time for verification, and we will provide it to you in electronic form. If you ask for additional copies of the data we process beyond the first copy, a reasonable fee may apply.

Legal rights and this Privacy Policy must not infringe the rights of others. The company reserves the right to refuse or restrict access to personal data where providing access would compromise the rights and freedoms of others.

Right to Rectify Errors

Any omissions or inaccuracies in your personal data may be corrected by you or by the Company to ensure it can be processed correctly.

Erasure Rights

You have the right to request the deletion of your personal data in the following circumstances: 1) if it has been processed without your consent or otherwise unlawfully; 2) if you ask for it to be removed and the Company has no legal obligation to retain it; 3) if you no longer agree to any processing by us, even where lawful and based on our legitimate interests or those of a third-party provider; and 4) if we are required by law to delete your data.

The right to deletion may be overridden by legal obligations under EU law or the laws of any Member State. The same applies where data is required for the establishment, exercise, or defence of legal claims.

Right to Restrict Data Processing

You have the right to request a restriction on the processing of your personal data if you believe it contains inaccuracies.

When you request that the use of your personal data be restricted, it will be deleted except in the following circumstances: 1) where EU or Member State law requires retention; 2) with your consent, where needed to establish, exercise or defend legal claims; 3) to protect the rights of another individual.

Your Right to Data Portability

You have the right to access and review any personal data you have provided if you have consented, in any manner, to its collection and to processing carried out by automated means.

You have the right to request the transfer of any or all of your personal data to another company or organisation, where technically feasible. Exercising this right does not affect your right to have your data deleted. It cannot be exercised where doing so would infringe the rights or freedoms of another individual.

Right to object to data processing

While the Company may process data to pursue its legitimate interests, or those of a third-party service provider, you have the right to object to such processing and request that it stop. This right does not apply where there is a compelling legal reason to continue, including for the establishment, exercise, or defence of legal claims. In such circumstances, we may continue processing your personal data.

You may, at any time, request that your personal data is not processed for any direct marketing purposes.

Right to Withdraw or Refuse Consent

You may withdraw your consent to our processing of your personal data at any time, with immediate effect where possible. This will not apply retrospectively to any processing undertaken before you withdrew consent.

If you are dissatisfied for any reason, you have the right to lodge a complaint with any relevant legal, regulatory or supervisory authority.

If you believe your rights and freedoms have been infringed in relation to the processing of your personal data, EU Member States have established regulatory and supervisory authorities for this purpose. You may submit a complaint to these authorities at your discretion.

Section 13 outlines the circumstances in which your personal data rights may be limited under European Union law or the laws of its Member States.

Once we receive your request about your personal data and its processing, we will provide access to the information you have requested, as set out in Section 13 of this policy. We may extend this timeframe by up to two months, depending on the volume of requests and the nature of your request. If an extension is required, we will notify you within one month of receiving your request.

We will provide the requested information electronically and free of charge, unless doing so would contravene the law or the provisions of Section 13. We may charge a reasonable fee or decline to act on a request that is unfounded, excessive, or repetitive.

We reserve the right to request additional proof of identity if there is reasonable doubt about the individual making a personal data request, for the purposes of data protection and security.